Secretary/Executive Assistant

Job Summary
We are seeking a highly organized and detail-oriented Secretarial Assistant to provide administrative support to our team. The ideal candidate will be responsible for providing top-level administrative support to senior leadership and ensuring seamless day-to-day operations, managing schedules, maintaining files, ensuring smooth office operations, communications, travel arrangements, and confidential tasks with a high degree of professionalism and discretion.

Duties

• Manage calendars, schedule appointments and travel plans
• Screen and manage phone calls, emails, and other communications
• Organize and file documents systematically for easy retrieval
• Provide clerical support including typing reports, memos, and correspondence
• Assist with event planning and coordination of meetings
• Handle confidential information with integrity and discretion
• Support administrative tasks as needed to ensure efficient office operations

Qualifications

• High school diploma or equivalent; additional qualifications in office administration are a plus
• 3+ years of experience
• Proficiency in Microsoft Office Suite and Google Workspace (preferred) (Word/Docs, Excel/Sheets, Outlook, PowerPoint/Slides, etc); familiarity with project management or scheduling tools is a plus
• Strong typing skills with attention to detail
• Excellent data entry skills with a focus on accuracy
• Strong customer service skills with the ability to communicate effectively
• Ability to prioritize tasks and manage time efficiently in a fast-paced environment
• Experienced typist with 60-80 WPM speed

If you are a proactive individual with strong organizational skills looking to contribute to a dynamic team, we encourage you to apply for this exciting opportunity as a Secretarial Assistant.

Job Type: Full-time
Pay: $23.00 per hour
Expected hours: 40 per week
Schedule:
8 hour shift
Monday to Friday
Work Location: In person
Please call 949-351-7541