Senior Executive Assistant

Who We Are

Aurora (Nasdaq: AUR) is delivering the benefits of self-driving technology safely, quickly, and broadly to make transportation safer, increasingly accessible, and more reliable and efficient than ever before. The Aurora Driver is a self-driving system designed to operate multiple vehicle types, from freight-hauling trucks to ride-hailing passenger vehicles. It underpins Aurora’s driver-as-a-service products for trucking and ride-hailing. Aurora is working with industry leaders across the transportation ecosystem, including Continental, FedEx, Hirschbach, PACCAR, Ryder, Schneider, Toyota, Uber, Uber Freight, Volvo Trucks, Volvo Autonomous Solutions, and Werner. For Aurora’s latest news, visit aurora.tech and @aurora_inno on Twitter.

Aurora hires talented people with diverse backgrounds who are ready to help build a transportation ecosystem that will make our roads safer, get crucial goods where they need to go, and make mobility more efficient and accessible for all. We are searching for an Executive Assistant to partner with our Executive Administration team.

In this role you will:

• Manage Executive’s dynamic and complex calendar
• Plan, coordinate, and ensure the Executive's schedule is protected, striking a balance between "gatekeeper" and "gateway" role; prioritize executive’s time for internal and external commitments using sound judgment
• Arrange complex travel for Executive
• Assess necessity, urgency, and frequency when arranging candidate interviews with Executive
• Actively monitor Executive’s inbox -- keeping it organized, flagging high priority items, forwarding appropriately, and removing clutter
• Proactively set, monitor, and manage clear meeting agendas for Executive
• Gather agenda topics and prepare briefing materials for external and internal meetings
• Assist with preparation of presentation decks and internal documentation and communications
• Participate in leadership level meetings, record accurate meeting notes (accurately synthesizing key elements of meetings and ensuring clarity and ownership of delegated tasks), concisely communicate outcomes, and follow-up with team on action items
• Take appropriate follow-up actions as necessary with little guidance
• Manage and submit Executive’s expense reports; review and approve executive team’s expense reports
• Coordinate quarterly Board of Directors meetings
• Plan and coordinate Executive Staff and Senior Leadership Team off-sites
• Greet and situate visitors with a friendly and professional demeanor
• Liaise with internal communications and marketing teams to assess speaking engagement requests for fit and to schedule and prepare Executive for speaking events, press events, and all other media activities
• Assist with new hire onboarding of leadership team members
• Act as strategic partner, facilitator, and liaison for Executive and his executive team
• Become a knowledgeable information resource for the Executive, his team, and the company at large
• Demonstrate excellent written communication skills to prepare outgoing mail on behalf of Executive as necessary
• Uphold strict level of confidentiality while promoting an atmosphere of transparency
• Navigate ambiguity, proactively anticipate needs of teams and leaders, and prioritize commitments - familiarizing yourself with the team’s priorities and projects
• Organize and maintain all information processes used by the Executive, including but not limited to business files, partner/contact lists, and various publications
• Drive continual process improvement, including introducing new processes when appropriate
• Lead and/or support special projects for Executives and Administration Team
• Support cultural initiatives, promote team building and morale, and exemplify company values
• Perform any and all other tasks that facilitate Executive's ability to effectively lead the company

Required Qualifications:

• Creative problem solver and self-starter
• Exceptional judgment and active foresight
• Able to work collaboratively and calmly, especially in stressful circumstances
• Able to adapt to competing demands in a dynamic business environment
• Good decorum, discretion, and executive presence in dealing with internal teams and external partners
• Exceptional written and communication skills
• Highly resourceful team-player with the ability to also be extremely effective independently
• Ability to achieve high performance goals and meet deadlines in a fast paced environment
• Experience supporting C-level executives preferred
• Executive level project coordination
• Excellent calendar management skills, including the coordination of complex executive meetings
• Quick learner with proficiency in a broad array of online tools, including spreadsheets and slide presentations
• Flexibility to perform job duties outside of normal business hours
• Ability to handle confidential information with discretion
• Quarterly travel required

The base salary range for this position is $93,000 - $167,000. Aurora’s pay ranges are determined by role, level, and location. Within the range, the successful candidate’s starting base pay will be determined based on factors including job-related skills, experience, qualifications, relevant education or training, and market conditions. These ranges may be modified in the future. The successful candidate will also be eligible for an annual bonus, equity compensation, and benefits.

#LI-JH1

#Mid-Senior

Working at Aurora

At Aurora, we bring together extraordinarily talented and experienced people united by the strength of our values. We operate with integrity, set outrageous goals, and build a culture where we win together — all without any jerks.

We have offices in several locations across the United States, where we encourage team and cross-functional collaboration. Aurora offers competitive medical, dental, and vision benefits, and additional healthcare support including medical transportation reimbursement, fertility, adoption, and surrogacy benefits. We empower our employees and their families with options to further their unique physical, mental, and financial well-being.

Our Learning and Development offerings include Aurora Academy, where our people learn, develop, and practice the essential skills that drive Aurora’s mission, continually up-leveling our team along the way. Our Careers page provides insight into career opportunities at Aurora, and you can find all the latest news on our Blog.

Safety is central to everything we do. Every employee at Aurora has a role in contributing to safety, every step of the way. We seek candidates who take active responsibility, can contribute to building an atmosphere of trust, and invest in the organization's long-term success by working safely — no matter what.

We believe that self-driving technology has broad benefits – including increased access to transportation. To realize those benefits, we need a workforce with diverse experiences, insights, and perspectives — a workforce that reflects the communities our technology will serve.

Aurora is committed to providing access to anyone who seeks information from our website. We invite anyone using assistive technologies, such as a screen reader or Braille reader, to email us at [email protected] if they experience difficulty using our website. Please describe the accessibility problem and include a URL (if available).

*Aurora considers candidates without regard to their race, color, religion, national origin, age, sex, gender, gender identity, gender expression, sexual orientation, marital status, pregnancy status, parent or caregiver status, ancestry, political affiliation, veteran and/or military status, physical or mental disability, or any other status protected by federal or state law. Aurora considers qualified applicants with criminal histories, consistent with applicable federal, state and local law. We are also committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in our job application procedures. If you need assistance or an accommodation due to a disability, you may contact us at [email protected]. *

For California applicants, information collected and processed as part of your application and any job applications you choose to submit is subject to Aurora’s California Employment Privacy Policy.

Diversity, Equity and Inclusion

At Aurora, every employee is empowered to take an active role in building an inclusive, collaborative, and unified culture that leverages our diverse strengths, perspectives, and backgrounds.

Transforming how the world moves people and goods involves seeking to understand backgrounds, insights, and lived experiences that differ from our own. One way we accomplish that is with our 15 employee-led Aurora Unified Groups, which support diverse voices and drive inclusive collaboration. We believe that teamwork, belonging, and trust motivate and support our employees to do their best work. As our team grows, we strive to attract and retain exceptional talent that adds new perspectives and experiences and continues to drive innovation. Learn more on our Culture Page.

We are committed to helping qualified military community members leverage their talents in service of our mission. To understand how your military experience aligns with career opportunities at Aurora, review your military job classification at MyNextMove.org and consider applying for open positions corresponding to your identified skills and experiences!