Administrative Assistant

Wachter's greatest asset is the people who work here. Join the Wachter family and chart your career path! Wachter is accepting applications for an Administrative Assistant position for the 2nd shift in our Lowell, AR office. Ideal candidates should have the willingness to learn new skills or possess experience in scheduling travel accommodations & monitoring financials. This position provides project management and operational support. We seek self-motivated and reliable candidates, who can work independently and find solutions to complete the job. Long-term employment with competitive pay and exceptional benefits for qualified candidates. We value relationships and invest in our employees.

Benefits Package: Company Paid!

• Medical, Dental, Prescription & Vision Benefits 
• Life, AD&D, and LTD insurance 
• Paid Vacation and Holidays 
• Teladoc & TriaHealth
• Company-Matched 401K and IRA Retirement Savings 

Requirements:

• Candidate must be self-motivated and able to task switch in a fast-paced environment.
• Able to work the 2nd shift schedule from 1 pm to 9 pm Wednesday through Sunday. Initially train for a 2 weeks on the day shift (9 am to 6 pm, Monday through Friday) before switching to the 2nd shift.
• Proficient with using smartphones, computers, including email, spreadsheets, and Microsoft Office programs: Outlook, Excel, and Word.
• Experience desired but not a must in CLC, SAP Concur & Perceptive.

Responsibilities:

• Coordinate travel accommodations for employees and management by booking flights & hotel rooms.
• Confirm reservations and distribute confirmations to the traveler.
• Monitor email to answer questions or complete tasks.
• Assist technicians by confirming hours and per diem is paid.
• Assist technicians by adding labor and per diem when needed.
• Assist Project Management with various tasks, including calling sites and confirming permit requirements.
• Create and Submit Expense Reports for field technicians.
• Create and Submit Expense Reports for Management.
• Assist with monthly bills/reports by allocating to job numbers, categories, etc.
• Monitor Admin Phone Line.
• Assist field techs with Material Purchases.
• Invoice Approvals.
• Assist with Rollout Training Days.
• Assist with entering Fleet Maintenance Logs.