Jr. Operations Specialist

Develop And Strengthen Our Financial Processes!

This is an exciting opportunity for young Professionals and graduates in the Logistics Industry!

Are you ready to take your career to the next level? Flexport is offering a fantastic opportunity for driven individuals with 0-1 year of experience (including internships) to join our dynamic team and grow within the logistics sector. We will provide comprehensive training and coaching to help you quickly ramp up and succeed in your new role. If you're passionate about logistics and eager to make an impact, we'd love to hear from you!

The Opportunity:

We are currently seeking highly motivated individuals for a full-time position as a Jr. Operations Specialist within the Booking, Quoting and Invoicing (BQI) team in our Amsterdam office. As a key member of the Flexport Europe BQI team, this position offers a unique opportunity to improve Flexport’s current operating procedures and internal process with regards to shipment and client level financial performance, and help continue to shape the future of logistics. We are looking for candidates who are eager to take on this challenge, be part of our dynamic and innovative organisation, and make a lasting impact on the industry.

Role and Responsibilities:

As a BQI Jr. Operations Specialist, you will:

• Improve the quality and accuracy of quoting and invoicing practices.
• Ensure all services are accurately quoted and priced in line with pre-established margin policy guidelines.
• Ensure that all applicable charges are invoiced across all product lines.
• Establish and enforce structural procedures for revenue management, and financial reviews.
• Own the performance reporting for your area of responsibility and specific line of business.
• Hold yourself to strict Service Level Agreement (SLA) expectations, providing clear verbal and written reports on performance and developing action plans as needed with regards to financial operations.
• Drive improvement around certain key metrics such as, quoting and invoicing on time performance (OTP), productivity and accuracy.
• Collaborate with cross-functional teams to troubleshoot financial issues, as well as act as an escalation point for risk mitigation and issue resolution.
• Identify process gaps and areas for improvement, analyse root causes, and drive strategic initiatives for improvement.
• Contribute to the development of Standard Operating Procedures (SOPs) by documenting best practices and lessons learned.
• You will respond to client escalations, partnering with Account Management teams to solve client issues quickly and ensure smooth operations.
• You will keep a close pulse on client financial health, reporting on client financials and ensuring the consistent payment schedules are adhered to.
• Generate reports to communicate findings and recommendations to relevant stakeholders.
• High Attention to Detail: Demonstrate a keen eye for detail in analysing bills, numbers, and internal processes.
• Independent and Motivated: Work independently, staying motivated even when faced with repetitive tasks. Show initiative in tackling challenges and seeking continuous improvement.
• Conduct financial audits and deep dives into revenue recovery opportunities.

You should have:

• 0-1 years of experience in Logistics, Operations, Warehousing
• Strong analytical and problem-solving skills.
• Attention to detail
• Ability to handle a high workload and manage multiple tasks effectively.
• Excellent communication skills.
• Relevant experience/degree in supply chain management will be an advantage
• Flexibility and adaptability to a dynamic work environment.
• Full-time work week of 40 hours
• Fluent in English
• Previous experience in operations, supply chain or related fields is a plus.

What’s in there for you:

• Daily catered lunches and breakfasts including vegetarian options, additionally the office is stocked with healthy snacks and soft drinks.
• Regular work-home commute compensation for employees residing outside of Amsterdam
• Flexport offers a collective health insurance plan including a basic package and any available additional packages. If you join our collective plan, your monthly premium is fully paid by the company.
• Pension plan
• 25 vacation days
• EAP - employee assistance program
• Equity program
• Hybrid work arrangements
• Parental leaves policy

#LI-hybrid