Accounts Payable Administrator

Reports to: Hailey Ahrens

Hourly Full-Time Position

This position requires you to be in office. If you are not already in Wilmington, you must be willing to relocate

POSITION SUMMARY:

· The AP Administrator will work heavily in MegaCorp Logistics’ NetSuite environment and assist with day-to-day processing of Accounts Payable transactions, financial and administrative duties and assisting the Accounting Supervisor and Controller as needed.

ESSENTIAL FUNCTIONS:

· Responsible for processing payments due on company payables for MegaCorp Logistics and affiliated companies and ensuring those payments are on time and to the proper vendor.

· Maintains accuracy of documentation for accounts payable, and purchasing and consults the Accounting Supervisor or Controller in order to make the proper transaction entries required.

· Verifies check addresses and amounts, uploads check and ACH payment information to the bank daily, and manually verifies or denies any discrepancies found in the bank’s Positive Pay security reports.

· Ensures that vendor payment information is accurate and updated as needed.

· Applies vendor credits if applicable and writes off any that are aged over 9 months.

· Writes off any checks aged over 6 months due to the bank expiring them.

· Documents any information regarding holds placed on vendor accounts due to claims or other events on the No Pay List.

· Assists in checking the Profit & Loss statement at the end of each month for any missing or duplicate amounts associated with company expenses paid.

· Ensures the confidentiality and security of all financial files.

· Assists the Accounting team, Accounting Supervisor or Controller as needed.

EDUCATION AND EXPERIENCE:

· High school diploma or GED required; Minimum 2-year degree in accounting preferred.

· Additional accounting related training or 1 year related experience preferred.

COMPETENCIES:

· Excellent communication and customer service skills, both written and verbal.

· Good problem-solving and time management skills.

· Highly organized and detail-oriented.

· Able to prioritize, multi-task and maintain a high level of accuracy in preparing and entering financial information.

· Proficient in Microsoft Office with advanced ability in Excel.

· Accounting software experience is preferred as well as other general computer applications and computer skills.