Executive Assistant

Trackier is a dynamic and fast-growing SaaS company. We are a Customizable Performance Marketing

Software used by Ad Networks, Agencies and Advertisers to manage publisher relations.

We are seeking a proactive, resourceful, and organized Executive Assistant to provide high-level support

to our founders. This role will be pivotal in managing the CEO’s day-to-day operations, driving

productivity, and acting as a liaison with internal and external stakeholders. This is a unique opportunity to

gain exposure to the leadership of a scaling SaaS company and contribute to strategic decision-making.

Key Responsibilities

Administrative Support

• Manage the CEO’s calendar, including scheduling and coordinating meetings, events, and travel.
• Act as a gatekeeper, screening calls, emails, and meeting requests to maximize the CEO’s time.
• Prepare and review documents, presentations, and reports for meetings and other business functions.
• Handle confidential information with a high degree of professionalism and discretion.

Strategic Support

• Assist in prioritizing and managing tasks and projects for the CEO, aligning with company goals.
• Take meeting notes, track action items, and ensure timely follow-up on decisions and project progress.
• Conduct research, analyze data, and create reports or summaries to support decision-making processes.
• Participate in special projects and strategic initiatives, collaborating with cross-functional teams to drive outcomes.

Communication & Relationship Management

• Act as a liaison between the CEO and internal/external stakeholders, fostering clear and proactive communication.
• Coordinate communications, draft emails/feedbacks and prepare responses on behalf of the CEO.
• Build and maintain positive relationships with clients, partners, board members, and other key contacts.
• Manage and coordinate external communications, including press and speaking engagements, as needed.

Project Management

• Support and monitor the progress of various projects led by the CEO, ensuring alignment with deadlines and goals.
• Collaborate with different departments to streamline operations and ensure smooth cross-functional communication.
• Maintain project documentation and status reports, updating the CEO regularly on key developments.

Travel & Event Coordination

• Arrange detailed domestic and international travel itineraries, including accommodations and transportation.
• Coordinate logistics for meetings, offsites, and events, managing vendors, travel partners and ensuring seamless execution.

Requirements

Qualifications

• Bachelor’s degree or equivalent experience preferred.
• 2+ years of experience as an Executive Assistant or similar role supporting C-level members,ideally in a tech startup or SaaS company.
• Exceptional organizational and time management skills with the ability to prioritize and handle multiple tasks.
• Strong written and verbal communication skills, with a knack for problem-solving and an ability to anticipate needs.
• High proficiency with office software (Google Workspace, Microsoft Office) and experience with project management tools like Zoho, Asana.
• Adaptable, proactive, and comfortable in a fast-paced, startup environment.
• High level of integrity and discretion, especially when handling confidential information.

Preferred Skills

• Experience in a SaaS, startups or technology-driven company.
• Familiarity with CRM systems like Salesforce and productivity tools like skype, asana, zoho.
• Basic understanding of business principles or prior exposure to strategy and operational planning.

Benefits

• Medical Insurance 5 days working culture.
• Uber cool work environment.
• Best in industry salary structure.
• Sponsored trips