Office Manager (part time)

About us @Symphony

We’ve spent the last 10 years building the financial markets largest, most trusted communication network. Over 500 market participants across the buy-side, sell-side, securities servicing, and beyond. Over half a million users from trading desks to operations and custody teams interacting securely and in real-time on Symphony.

But that was only chapter one. We’re now using our technology foundation to accelerate far beyond secure collaboration to become the standard connective layer that enables more efficient and automated workflows across the industry to bring the future to financial markets.

The opportunity and our ambition are huge. But we need passionate, dedicated individuals to get there. At Symphony we work hard and fast. Our unique blend of technology and financial services makes it an environment you won't get elsewhere.

Role Description:

We are looking for a skilled Workplace Specialist to join our team in our Belfast office. You will undertake a variety of day-to-day office and Facilities tasks. You will be an integral part in ensuring that our office operations run smoothly and making our office a great place to work. This is a part-time role for 25 hours per week.

Responsibilities:

• Greet guests in a professional manner and serve as first point of contact for our candidates, clients and employees as they walk through the door
• Maintain a safe, healthy work and inviting environment for employees & guests
• Answer phone calls and direct them to the appropriate parties
• Plan, coordinate, and promote team events and activities including summer picnics, holiday celebrations and company milestones
• Manage local vendor relationships, including: catering and other service providers
• Order and maintain all office supplies
• Assist with mailing and deliveries to/from other global offices
• Assist IT, Operations, HR & Staffing teams with on-boarding new hires, including: new hire desk set up, collection of new hire paperwork, and special projects
• May provide some executive support including: calendar mgmt, travel coordination & booking, expense tracking, meeting coordination & other special projects

Required Qualifications:

• 2+ years experience in office management, administrative support or office operations role
• Reliable, with exceptional organization & attention to detail
• Thrives in an environment with multiple different projects, prioritizing appropriately
• Has a passion for events & workplace culture
• Vendor management experience

Compensation:

• Competitive salary
• Bonus Plan
• Benefits and Perks vary based on location.

Benefits and Perks:

• Regional specific competitive benefits
• Build your own Benefits (BYOB) perk
• Many other fun and exciting benefits and activities!

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.

Symphony reserves the right of ownership for all unsolicited resumes submitted for this requisition and is not responsible for any fees associated with unsolicited resumes.