Office Administrator

Hypebeast is a leading global platform for contemporary culture and lifestyle, and a premier destination for editorially-driven news and commerce. Founded in 2005, it became a publicly listed company in 2016, and today boasts a global readership across North America, Asia Pacific, Europe and more. The Group has expanded its publishing brands to a wider scope, encompassing Hypebeast and its multiple content distribution platforms, creative agency Hypemaker, e-commerce and retail platform HBX, distribution and merchandising segment Hyperoom and food and beverage destination Hypebeans.

Responsibilities:

• Be responsible for the day to day operations of the office.
• Screen and answer phone calls in a professional and timely manner.
• Book and coordinate travel and flight itineraries for all staff.
• Greet guests and clients.
• Ensure the smooth running of meeting rooms, including booking and setting up equipment according to requirements.
• Coordinate mail, couriers and deliveries.
• Be responsible for office supplies and maintenance.
• Support the onboarding logistics of new staff.
• Participate in assigned projects as needed (i.e. staff engagement activities).
• Supervise the cleaning staff.

Requirements:

• Bachelor’s degree or equivalent.
• 2+ years of relevant experience preferred; experience of working in sizable firms/ fashion brands would be an advantage.
• Ability to pinpoint problems and find creative solutions, flexible to work with last minute changes.
• Proactive with excellent interpersonal and communication skills.
• Fluency in English is a must (spoken and written).
• Excellent MS Office Skills.
• Profound attention to detail and is able to multitask a number of projects at any given time.
• Able to work independently and effectively.
• Love to be helpful!