Payroll & Benefits Analyst

At Promethean...

We're on a mission to transform the way people learn and collaborate around the world. For over 25 years, we've been empowering educators, innovators, and business leaders with our award-winning interactive displays and software solutions that transform learning and workspaces into connected, creative environments.

Our company is rooted in our values, igniting a culture that fosters collaboration and innovation, as well as promoting an inclusive environment. As a global leader in edtech, we are also passionate about four key areas where we can make a difference: growing access to technology for underserved communities, encouraging our employees to take an active role in improving our world, promoting diversity and inclusion, and reducing our carbon footprint. Discover more about our corporate social responsibility initiatives.

As a member of #TeamPromethean, you'll have the opportunity to change lives with technology and directly impact education and the workplace for countless people every day. If you're passionate about education, collaboration, and making a positive global impact, we want to hear from you. Join us on our mission to transform the world, one student, one teacher, and one community at a time.

The Payroll & Benefits Analyst is an integral part of our Global Total Rewards Team. The Analyst ensures the timely and accurate delivery of payroll processing in compliance with all laws and regulations as well as benefit administration support. The position has an in depth understanding of Poland payroll processing and knowledgeable of benefits and global payroll. This position will serve as a resource for management and employees along with supporting cross-functional team initiatives and projects. The successful candidate must be able to identify problems and recommend solutions for process improvements. The individual must be highly motivated, a self-starter, have a customer/employee-first mindset, and work effectively as part of a team. This is an exciting opportunity to utilize payroll & benefits expertise in a challenging and rewarding environment.

Responsibilities:

• Responsible for the accurate and timely processing of payroll-related transactions in compliance with company policy and all local and jurisdictional laws and regulations utilizing automated payroll processing systems, and assisting in quarter and year end payroll activities (currently using Celergo and ADP Workforce Now)
• Partner with ADP Comp Services/Celergo team to ensure all issues are addressed in a timely manner
• Audit payroll input data, reports and supporting documentation to verify authenticity and completeness of data for the purposes of ensuring accurate payroll processing in partnership with Total Rewards leadership
• May be responsible for processing non-routine and unscheduled transactions including special payments, adjustments after verification and approval from appropriate leaders, or completing documentation by request
• Responsible for monitoring, responding and resolving inquiry emails and providing timely customer service to employees
• May partner with finance in payroll related general ledger activities including preparing payroll and other compensation information for journal entries and reconciling payroll balances
• Assist with tax agency and regulator issues and account activities as needed
• Assist with maintaining and improving internal control procedures and processes; maintain process documentation and procedures to ensure accuracy, effectiveness and reliability of the established payroll processes and controls
• Partner with total rewards team to perform payroll system testing for enhancements and upgrades to validate expected functionality as designed; recommend system and procedural improvements and changes
• Appropriately handle employee files and documentation related to payroll activities
• Manage day-to-day benefits administration, including benefit enrollment, leave of absence, health exams, and reconciling and processing monthly invoices
• Ensure benefits and wellness programs are administered in compliance with applicable laws and regulations at the direction of total rewards leadership
• Ensuring the accuracy of employee documentation in compliance with Polish labor law as applicable
• Ad Hoc reporting and other projects and tasks assigned by manager

Requirements:

• 3+ years of relevant work experience in Human Resources or Finance
• ADP WorkForce Now preferred or other global HRMS enterprise system experience
• ADP Celergo or other global platform experience preferred
• Experience in all relevant payroll functions, including payroll processing and balancing, internal controls and payroll taxes
• Experience administering and supporting Poland benefits
• Excellent attention to detail and analytical skills
• Proficiency in Microsoft Office products
• Ability to meet critical deadlines, manage priorities and workflow effectively in a fast-paced team environment
• Strong written and verbal communication skills
• Excellent customer service orientation and interpersonal skills with the ability to forge productive relationships with employees, payroll/HR team and cross-functional teams
• Must be fluent in the English language; German or French a plus
• Must be able to be in the office 2-3 days/week