Compliance Coordinator - Warsaw, PL

CIC is dedicated to delivering innovative solutions tailored to meet our clients' needs. We offer a wide range of products and services, catering to everyone from individual investors to large corporations. As we grow, we're looking for a motivated and detail-focused Compliance Coordinator to join our global compliance team, working out of our Warsaw office. This is a great opportunity for someone who’s eager to contribute to a dynamic and expanding organization.

ABOUT CIC & CIC WARSAWCIC builds and operates a global network of innovation campuses where startups, scale-ups, corporations and public entities connect, work, and grow. Founded in 1999, CIC manages more than 111,000 square meters of innovation-focused workspace, laboratories, and event space across North America, Europe and Asia. Additionally, CIC develops innovation-related programming, builds and enables industry clusters, and provides world-class innovation consulting.

CIC Warsaw, opened in 2020, is one of the largest innovation-oriented centers in Europe. Our office is located directly next to the Warsaw Central train station and is housed within Varso Place, a new landmark on Warsaw’s map with the tallest building in the EU. Our Warsaw team consists not only of community and relationship teams working together to provide the best community experience but also finance, IT, software and talent teams supporting our global efforts.

Learn more about us here.

YOUR DAY-TO-DAY WORKIn this role, you will serve as a key point of contact for legal and compliance inquiries within CIC. Your responsibilities will include working with the General Counsel to manage the entire lifecycle of corporate documents, from their initial drafting to the final execution. You will also play a pivotal role in fostering internal coordination among various teams at CIC, with a particular focus on facilitating seamless collaboration with the Legal, Finance, Expansion, and senior management teams. Furthermore, you will actively engage in conducting routine audits and assessments, ensuring that our operations consistently comply with pertinent laws and regulations. Moreover, you will:

LEGAL TEAM RESPONSIBILITIES• Facilitate external coordination with law firms, accountants and compliance professionals in multiple jurisdictions, with an initial focus on Europe and Asia.• Store and organize executed corporate documents.• Working with the General Counsel, review and prepare documents and agreements to present to the management team, including but not limited to: NDAs, intercompany agreements, Board consents, lease documents and partnership agreements.•Create, manage, update and operate a global request and task dashboard for the legal and compliance team for a real-time view of tasks in progress.•Support the General Counsel in timely moving legal requests and projects from initial inquiry to resolution.• Provide project management support to the legal team.• Working with CIC colleagues and outside experts, perform GDPR related legal and compliance tasks.

COMPLIANCE RESPONSIBILITIES• Maintain and update corporate records (e.g. document database, entity information, signatory powers, intellectual property assets).• Support the global compliance function by incorporating, and supporting entities registrations and renewals across CIC’s global portfolio• Process government and regulatory filings as needed (e.g. business license, local taxes).• Monitor reporting requirements and processing annual reports.• Collaborate with the Finance Team (e.g. EIN, VAT).• Identify potential compliance risks and work proactively to mitigate them.• Support the intellectual property function within the legal team.

ABOUT YOUYou're comfortable communicating in English and love working with people. You’re great at getting your message across and aren’t afraid to take on challenges. Plus, you know how to adapt your approach to fit different situations and contexts, making you both flexible and effective in any environment.

Our ideal candidate will:• Thrive in a constantly changing, fluid, and fast-paced environment.• Thrive while working independently and across teams in a collaborative environment.• Be highly organized and keen to develop new systems and processes.• Have a sharp eye for detail.• Work closely with CIC’s General Counsel and senior management team.• Have the capacity and desire to develop tools to share knowledge and expertise with the CIC team.• Be able to confidently make decisions and exercise good judgment while understanding the needs of the company.• Not be afraid to ask for help when needed and proactively seek the information needed to make decisions..

YOU HAVE• A bachelor's degree or equivalent years of experience.• A minimum of 3-5 years of relevant experience.• Knowledge of corporate law and compliance best practices.• Experience working as a paralegal or in a legal environment preferred.• Proficiency with applications and software such as Gmail, Gdocs, Excel, Word, and PowerPoint.• An interest in a long-term role - we are a growing company, and we like to hire people who can grow with us over the years.

OUR OFFER Full-time employment contract (no B2B option). • Starting compensation is 8.000 zł gross.• Private medical care (family or individual plan).• City transportation card (ZTM).• Access to my-benefit platform.• PPK (optional).• Allocated budget for training (customized to specific requirements of the role and organization's objectives).

If you are a dedicated and detail-oriented professional with a passion for compliance and regulatory adherence, and you want to contribute to the success of a dynamic financial services company, we encourage you to apply for the Compliance Coordinator position at CIC Warsaw.

Please submit your application in English. Thank you!

CIC welcomes all candidates regardless of race, color, ancestry, gender identity or expression, religion, national origin, sexual orientation, age, citizenship, marital status or disability. We are proud to be an equal opportunity employer.