Executive Assistant

Who We Are

At Platform Science, we’re working to connect everything that moves.

Founded in 2015, we are an open IoT platform that partners with innovative fleets, application developers, vehicle manufacturers, and equipment providers in the transportation industry to deliver revolutionary solutions to supply chain professionals across the globe.

Our employees are an engaging, diverse group of people who believe in the power of great ideas. We hire people with different experiences and perspectives to build a company culture that fuels growth through innovation.

We value thoughtful actions and empathy for others. We approach challenges with resiliency and creativity, while encouraging transparency because, no matter our backgrounds or responsibilities, we are one team.

About The Role

Platform Science is looking for an experienced Executive Assistant to support members of our executive team. You will be coordinating complex schedules and travel arrangements, managing expenses and budgets, guiding projects to completion, and managing effective communications to support leadership initiatives. The ideal candidate will be effective in working with leadership, administrative, and other teams as needed across the organization and will thrive in rapid-paced, startup environments. This position reports to the Chief of Staff and the primary onsite working location is at company headquarters in San Diego, California. Hybrid work is amenable by way of proven effectiveness in this position.

Essential Responsibilities

• Manage & coordinate complex calendars for the Executive Team creating schedules that allow executives to complete their obligations in an organized, efficient way
• Manage end-to-end travel needs, including logistics and visas, and coordinate itineraries across multiple stakeholders
• Ensure financial accountability by managing expenses, purchases, and budgets for the leaders/teams you support
• Draft and manage correspondence and communications on behalf of the leadership team, as appropriate
• Maintain close connection with business partners including the Chief of Staff, Office Management, Finance & the People Operations teams to facilitate agreement and alignment across compliance and efficiency
• Support employees and projects across multiple applications including Confluence and GSuite etc.
• Effective meeting management support (i.e. taking meeting notes, tracking action items, and occasionally drafting agendas as needed)
• Participate in special projects as requested by and/or approved by your manager

Education and Experience

• 5+ years as an Executive Assistant supporting VP+ levels, preferably with experience in both small and larger organizations
• Advanced knowledge of GSuite (Google Docs, Sheets, Slides, etc.) and comfortable using Macs
• Proactive inclination and keen ability to anticipate the needs of executive leaders
• Ability to navigate Executive Team requests with thoughtful methodologies to uncover possible solutions
• Demonstrated team-player showing history of successful collaboration across a wide variety of projects
• A service-oriented individual who is adaptable in a fast-paced environment
• High-level discretion when handling sensitive information
• Proven success communicating with team members across all levels internally as well as with a variety of external VIP contacts outside the company (including board members, advisors, customers, vendors etc.)
• Experience building or drafting executive-level materials, including slide decks, talking points, and meeting notes
• Exceptional communication skills, both written and verbal
• Demonstrates a high level of attention to detail
• Local to the greater San Diego region

Platform Science Benefits Highlights

The company offers various benefits to regular, full-time employees including:

• Medical, dental, and vision insurance
• Short-term and long-term disability insurances
• AD&D and life insurance
• 401k plan
• Paid vacation, sick leave and holidays
• Six weeks of paid parental leave

For more information please see the Benefits Highlights brochure for regular, full-time employees.

In addition, you can access the Benefit Highlights brochure for regular, full-time employees by copying and pasting the link into your browser: https://www.platformscience.com/benefits

This is a non-exempt role. Our job titles for each posting may span across more than one job level. The estimated hourly rate for this position is between $22.00 to $38.00 per hour. The range displayed on each job posting reflects the minimum and maximum target range for new hire hourly rates across all US locations. Compensation packages are based on many factors unique to each candidate, including but not limited to skill set, work experience, relevant trainings and certifications, business needs, market demands and specific geographical location. The hourly pay range is subject to change and may be modified in the future. This role may also be eligible for bonus, equity, and benefits.

Please note that the compensation details listed in US role postings reflect the base salary only, and do not include bonus, equity, or benefits.

Platform Science collects your personal information to support its business operations, including for human resources, employment, benefits administration, health and safety, and other business-related purposes as well as to be in legal compliance. You can review further details of such collection and use in our Privacy Policy (link for browser: https://www.platformscience.com/privacy-notice).

Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

At this time we only consider candidates in these states: AL, AR, AZ, CA, CO, FL, GA, ID, IL, KY, MA, MD, MI, MN, MO, NC, NH, NV, NY, OH, OK, OR, PA, SC, TN, TX, UT, VA, WA, and WI. In the future we plan to add more states.

Beware job scams! Our recruiters use @platformscience.com* emails only. We don’t interview via text/message. We don't ask for software downloads (except Zoom) or sensitive info (like SSN/bank). Suspect fraud? Report it to law enforcement & [email protected].*