Program and Administrative Assistant, Turkmenistan (part-time)

POSITION TITLE: Program and Administrative Assistant, Turkmenistan (part-time)

REPORTS TO: SMICA Country Coordinator Turkmenistan

LOCATION: Ashgabat, Turkmenistan

POSITION SUMMARY: The Program and Administrative Assistant will provide general office and clerical support, including clerical, accounting, logistics, and administrative support, for the USAID-funded Safe Migration in Central Asia Project in Turkmenistan. The goal of the project is to strengthen the mutual acountability of all stakeholders to become more self-reliant in efforts to prevent trafficking in persons (TIP), protect survivors, and promote safe migration in Central Asia.

ESSENTIAL REPONSIBILITIES:

· Assist in the planning, preparation, organization of project activities

· Assist in conducting events, maintaining registration lists, evaluation forms, coordination with event management agencies, photo sessions by participants, coordinating the work of translators, coordinating the work of journalists for press coverage.

· Assist in obtaining price quotations and purchase of equipment, office supplies and stationery as needed

· Assist to coordinate with suppliers to maintain printers, internet, network, and other equipment

· Provide and facilitate the logistical and administrative needs of the office and staff which includes copying and scanning of documentation and arrangement of documents for reporting purposes.

· Assist in maintaining the filing system of finance and admin documents

· Assist in maintaining the system for recording of official correspondence

· Assist to input data in various databases, such as NGO government system, project monitoring and evaluation for grantees, consultancy and vendors.

· Accompany Country Coordinator to meetings with stakeholders, grantees

· Arrange and participate at the meetings, appointments with project partners, taking notes, meeting minutes, translation

· Providing administrative and program support and assisting other staff members as required

· Assist to coordinate, monitor, including via monitoring visits to velayats, and collect monthly plans and reports from sub-awardees

· Handle travel arrangements, which includes arranging hotel stays, transportation ensuring compliance with donor travel regulations and Winrock policies

· Other duties as assigned

QUALIFICATIONS:

· University degree (Associate or higher) or equivalent experience

· Fluency in Russian, Turkmen and working level competency in English language required.

· Two years of experience in administrative and office support a plus

· Experience with data entry and administrative office responsibilities

· Understanding of office management, logistics, procurement, and administration.

· Ability to manage multiple tasks and priorities under pressure, and attention to detail

· Proficiency with Microsoft Excel, Word and Outlook applications

· Ability to maintain the highest ethical standards at all times;

Winrock is an equal opportunity employer. We are committed to providing equal employment opportunity for all people and value diversity and inclusiveness. Winrock recruits, employs, trains, promotes and compensates regardless of race, color, religion, sex, gender, gender identity, gender expression, sexual orientation, national origin, ancestry, citizenship, age, physical or mental disability, medical condition, family care status, or any other basis protected by law.

At Winrock we have a clear mission: Empower the disadvantaged, increase economic opportunity and sustain natural resources through unwavering dedication to accountability, equity, innovation, integrity and transformation.

Winrock knows that its success comes from the hard work and steadfast dedication of its diverse workforce. Winrock remains committed to maintaining diversity, inclusion and equity across the entire organization