Office Executive

Ninja Van is a tech-enabled logistics company on a mission to provide hassle-free delivery services for businesses of all sizes across Southeast Asia. Launched in 2014, we started operations in Singapore and have become the region's largest and fastest growing last-mile logistics company, partnering with over 35,000 merchants and delivering more than 1,000 parcels every minute across six countries.

At our core, we are a technology company that is disrupting a massive industry with cutting-edge software and operational concepts. Powered by algorithm-based optimisation, dynamic routing, end-to-end tracking and a data-driven approach, we provide best-of-class delivery services that delight both the shippers and end customers. But we are just getting started! We have much room for improvement and many ideas that will further shape the industry.

We are looking for a versatile and highly-organized office executive to perform personalized administrative duties for management.

Responsibilities

• Reporting to management and performing secretarial and administrative duties.
• Making travel & accommodations arrangement for employees & visitors.
• Scheduling appointments, maintaining an events calendar, and sending reminders.
• Typing, formatting, and editing reports, documents, and presentations.
• Entering data, maintaining databases, and keeping records.
• Liaising with internal departments to assist their office management request.
• Managing internal and external correspondence on behalf of management.
• Copying, scanning, and faxing documents, as well as taking notes.
• Preparing facilities for scheduled events and arranging refreshments
• To ensure all meetings & training rooms in proper condition including it's furnitures
• Ordering office supplies and replacements, as well as managing mail and courier services.
• Observing best business practices and etiquette
• Assisting the HR & Office Management team on activity, events & etc
• Others tasks assigned by Management

Requirements

• At least a diploma in any field
• At least 1 year experience in office management or relevant
• Able to use Google Suite & Microsoft Office 365
• Advanced typing, note-taking, recordkeeping, and organizational skills.
• Ability to manage internal and external correspondence.
• Working knowledge of printers, copiers, scanners, and fax machines.
• Proficiency in appointment scheduling.
• Excellent written and verbal communication skills.
• Exceptional interpersonal skills