Executive Assistant

Who We Are:

At VML, we are a beacon of innovation and growth in an ever-evolving world. Our heritage is built upon a century of combined expertise, where creativity meets technology, and diverse perspectives ignite inspiration. With the merger of VMLY&R and Wunderman Thompson, we have forged a new path as a growth partner that is part creative agency, part consultancy, and part technology powerhouse.

Our global family now encompasses over 30,000 employees across 150+ offices in 64 markets, each contributing to a culture that values connection, belonging, and the power of differences. Our expertise spans the entire customer journey, offering deep insights in communications, commerce, consultancy, CRM, CX, data, production, and technology. We deliver end-to-end solutions that result in revolutionary work.

We are looking for a powerhouse Executive Assistant to support our busy executive committee based in Singapore. You will provide high-level administrative support to C-suite executives by effectively and efficiently handling and managing all administrative matters of and for the leadership, allowing them to focus on their main responsibility of driving the business. If you are someone who strives in a fast-paced and collaborative environment with an exceptional team spirit, we look forward to hearing from you.

What you’ll do

• Manage day-to-day calendars and have the tenacity and vision to ‘make things work’ despite juggling multiple busy schedules across numerous time zones,
• Liaise across various departments and across offices globally,
• Prepare all aspects of administration including (but not limited to) travel itineraries/agendas, expense reports, audit against travel and monthly credit card statements,
• Ensure seamless travel and administrative arrangements for executives such as visa applications, booking flights, cars, and hotel or restaurant reservations,
• Adhere closely to WPP compliance standards and policies,
• Handle sensitive information in a confidential manner,
• Contribute to team effort by accomplishing related results as needed,
• Any other ad-hoc tasks assigned from time to time

Who you are

• You have at least 5 years of experience in assisting an executive-level team. Experience in an agency environment is ideal but not necessary.
• Unflappable, resourceful and demonstrates ability to fix things in a swift and fundamentally sound manner,
• High proficiency in Microsoft Office suite,
• Team player with strong interpersonal and collaboration skills,
• Excellent listening skills and communication in both verbal and written English.

#LI-APAC

At VML, we are committed to fostering an all-inclusive work environment that is both rewarding and career-forward. Our Inclusion, Equity & Belonging initiatives, alongside the VML Foundation, reflect our dedication to giving back and making a positive impact in our communities and beyond. Our people are the heartbeat of our organization—creators, doers, innovators, makers, and thinkers—who drive not just marketing, but meaningful experiences that resonate in every action and interaction.

VML is a WPP Agency. For more information, please visit our website, and follow VML on our social channels via Instagram, LinkedIn, and X.

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