Procure to Pay Specialist

The P2P Specialist will oversee the entire Procure-to-Pay process for their aligned category. The employee will assist in Procurement requests, creation of Purchase Requisitions, Invoice Entry as well as ad-hoc assistance to Category and Accounting Managers. The P2P specialist will be expected to understand their category of responsibility, maintain relationships with stakeholders and suppliers as well as continually take on more challenging responsibilities in the areas of negotiations, requests for proposals and work jointly with other areas of the Procure to Pay Process to fulfill business requests (i.e. Legal, Risk and Trust).

How you will make a difference:

The P2P Specialists will support the Procurement Category Managers, Accounts Payable teams within the Procure-to-Pay organization by:

• Maintain relationships with their assigned category’s stakeholders
• Review and process invoices with careful attention to detail including amount, business purpose, period of service, and appropriate general ledger coding
• Have knowledge of the vendors and relationships within the category
• Understand their category spend and how it relates to the business and business outcomes
• Ensure Purchase Order Accuracy when creating PRs
• Monitor Purchase Orders for timely invoicing, accurate accruals and punctual closure
• Work to push efficiencies within their category with supplier submitted invoices, employee self-service and education
• Co-own Procurement requests with their Category Manager’s and own end to end
• Assist category manager with other activities including RFPs, negotiations and data/reporting
• Maintain accurate and up-to-date records of all purchase orders, invoices, and new vendors related documentation for auditing purposes
• Participate in the 1099 annual reporting process
• The P2P specialists will play an integral role in expediting Procurement and Accounts Payable/T&E requests and ensuring the level of effort is right sized based on request complexity, risk and spend.
• The P2P specialists will be required to collaborate on a daily basis with legal, finance, risk and trust as well as many other business partners within Klaviyo. Additionally, the P2P specialists will interact with external parties including current and future suppliers/partners.

Who you are:

• Willingness to learn and understand new subject matter daily
• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Strong analytical and problem-solving skills.
• Ability to prioritize tasks
• Ability to function well in a high-paced and at times stressful environment.
• Proficient with Microsoft Office Suite or related software.
• Accounting experience is a plus