Executive Assistant / Office Manager

Bunkerhill Health is a Sequoia and YC-backed company. Our mission is to bring new AI models to the 3Ps (payers, pharma, and providers) at the scale and speed of software. To achieve our goal, we have built a marketplace for AI models in healthcare that:

🤝 connects research institutions to each other, so researchers can work with colleagues from other institutions as efficiently as they can work with colleagues at their own institution to train and validate AI models.

🚀 distributes the trained and validated AI models, so the 3Ps can identify life-threatening diseases earlier than would have otherwise been possible, at scale.

About the role

Are you a dedicated professional seeking a dynamic role that combines executive support with office management? We're looking for a passionate individual to join our team in San Francisco.

As our EA/Office Manager, you'll play a crucial role in supporting our CEO and creating a positive work environment.

Responsibilities:

• Manage the CEO's calendar, ensuring effective scheduling and time management

• Manage the CEO's email, prioritizing urgent matters and maintaining an organized inbox

• Own the day-to-day operations and upkeep of the office, ensuring a well-stocked, organized, and inviting workspace

• Plan and execute engaging team events, offsites, and experiences that enhance company culture and collaboration

• Serve as the go-to person for office needs, promptly addressing employee inquiries and concerns

• Manage vendor relationships and procurement processes for office supplies and services

• Develop and implement efficient systems and processes to streamline administrative tasks and workflows

• Manage the onboarding process for new hires, ensuring a smooth integration into the team

• Maintain meticulous records of contracts, agreements, and key company documentation

Requirements:

• 3+ years of experience in an executive support or office management role, ideally within a fast-paced startup or tech environment

• Exceptional organizational skills and attention to detail

• Ability to anticipate needs and exercise sound judgment with minimal oversight

• Excellent written and verbal communication skills, with the ability to interact with all levels of the organization

• Tech-savvy and proficient in G Suite, Slack, Zoom and other productivity tools; able to quickly learn and leverage new software

• Experience supporting stakeholders at the executive level, particularly in a high-growth startup

• Genuine passion for startups and the ability to thrive in a fast-paced, ever-changing environment

• We're looking for a quick learner who can thrive in a dynamic environment and tackle challenges head-on

• You'll bring a positive attitude and a passion for enabling our team to do their best work

Benefits

• Competitive salary and health benefits

• Hybrid work schedule (at least 3 days in office)

• Professional development opportunities

• Dynamic and inclusive work culture with a focus on innovation and collaboration