Administrative Assistant

• Employment requirements
o Completion of a one- or two-year college or other program
• Key Responsibilities
o Communication:
o Prepare, key in, edit, and proofread correspondence, invoices, presentations, brochures, publications, reports, and related material.
o Open and distribute incoming regular and electronic mail and other material and coordinate the flow of information internally and with other departments and organizations.
o Answer telephone and electronic inquiries and relay telephone calls and messages.
o Greet visitors, ascertain the nature of business, and direct visitors to the appropriate person.
o Scheduling and Coordination:
o Schedule and confirm appointments and meetings.
o Arrange travel schedules and make reservations.
o Record and prepare minutes of meetings.
o Organize conferences.
o Office Management:
o Order office supplies and maintain inventory.
o Set up and maintain manual and computerized information filing systems.
o Determine and establish office procedures.
o May supervise and train office staff in procedures and in the use of current software.
o Data Management:
o Compile data, statistics, and other information to support research activities.