Executive Assistant

WHO WE ARE: MagicSchool is the premier generative AI platform for teachers. We're just over a year old, and more than 3.5M teachers from all over the world have joined our platform. Join a top team at a fast growing company that is working towards real social impact. Make an account and try us out at our website and connect with our passionate community on our Wall of Love.

Executive Assistant

Role Description: An Executive Assistant will provide high-level administrative support to our CEO/founder by managing schedules/travel, coordinating meetings, and handling correspondence. You will have an opportunity to learn from our CEO and understand the landscape of educational technology/startups, ensure day-to-day activities run smoothly by prioritizing tasks, organizing travel arrangements, and preparing reports and presentations. With strong organizational and communication skills, you act as a liaison between the executive and internal/external stakeholders. This role demands discretion, efficiency, and the ability to manage multiple tasks in a fast-paced environment. This is a great way to get your foot in the door at a high growth startup making a big impact in education.

Responsibilities:

In this role, you are responsible for driving to the following outcomes & results:

• Calendar Management: Efficiently manage and coordinate the executive’s calendar, scheduling meetings, appointments, and travel arrangements.

• Communication Handling: Screen and prioritize emails, phone calls, and other correspondence, ensuring timely and appropriate responses.

• Meeting Coordination: Organize and prepare for meetings, including drafting agendas, taking minutes, and following up on action items.

• Document Preparation: Create, edit, and proofread documents, reports, presentations, and other materials as needed.

• Confidentiality Maintenance: Handle sensitive information with the utmost discretion and maintain confidentiality at all times.

• Relationship Management: Serve as a liaison between the executive and internal/external stakeholders, fostering strong professional relationships.

Qualifications/Competencies/Skills:

To be successful in this role, you will bring the following competencies:

• Excellent Communication: Superior verbal and written communication skills to interact effectively with diverse audiences.

• Organizational Skills: Strong ability to multitask, prioritize, and manage time efficiently to handle various responsibilities.

• Attention to Detail: Keen eye for detail to ensure accuracy and quality in all tasks, from scheduling to document preparation.

• Problem-Solving Skills: Ability to anticipate needs, identify potential issues, and implement effective solutions.

• Interpersonal Skills: Strong interpersonal skills to build and maintain relationships with stakeholders at all levels.

• Confidentiality: High level of integrity and discretion in handling confidential information.

Experience:

You will bring the following experiences:

• Calendar and Travel Management: Proven experience in managing complex calendars and coordinating travel arrangements.

• Meeting Coordination: Experience in organizing meetings, including agenda preparation, minute-taking, and follow-up.

• Document Preparation: Background in creating and editing professional documents and presentations.

• Project Management: Experience assisting with or managing projects, ensuring timely and efficient completion.

As an ideal candidate, you may also bring:

• Administrative Experience: 3-5 years of experience in an administrative or executive assistant role, preferably supporting senior executives.

Application Notice:

Applications will be accepted until 9/30/24. Early submissions are encouraged, and all applications received by the priority deadline will be given equal consideration. We look forward to reviewing your application.

Our Benefits: We are proud to offer generous benefits, such as unlimited PTO, 100% employer covered health insurance, a wellness stipend, and vision/dental insurance.

Our Values:

• Educators are Magic: Educators are the most important ingredient in the educational process - they are the magic, not the AI. Trust them, empower them, and put them at the center of leading change in service of students and families.

• Joy and Magic: Bring joy and magic into every learning experience - push the boundaries of what’s possible with AI.

• Community: Foster community that supports one another during a time of rapid technological change. Listen to them and serve their needs.

• Innovation: The education system is outdated and in need of innovation and change - AI is an opportunity to bring equity, access, and serve the individual needs of students better than we ever have before.

• Responsibility: Put responsibility and safety at the forefront of the technological change that AI is bringing to education.

• Diversity: Diversity of thought, perspectives, and backgrounds helps us serve the wide audience of educators and students around the world.

• Excellence: Educators and students deserve the best - and we strive for the highest quality in everything we do.