Administration and Logistics Officer: USAID/Liberia Improved Access to Safe Drinking Water Activity

Winrock International is a nonprofit organization that works with people in the United States and around the world to empower the disadvantaged, increase economic opportunity, and sustain natural resources. By linking local individuals and communities with new ideas and technology, Winrock is increasing long-term productivity, equity, and responsible resource management to benefit the poor and disadvantaged of the world.

POSITION OVERVIEW:

Winrock is seeking candidates for Administration and Logistics Officer to implement day-to-day, human resources, administrative and logistics tasks for the USAID Improved Access to Safe Drinking Water in Liberia Activity. The USAID/Liberia-funded Activity will strengthen water sector governance, create scalable models for equitable water service delivery, and mobilize collaborative action to improve access to clean water services. The purpose of the project is to move Liberians in Montserrado and Margibi counties to a basic level of water services. The Activity began on November 1, 2022, and will end on October 31, 2027.

POSITION MAJOR RESPONSIBILITIES:

• Motor pool (vehicles, motorcycles) management including coordination of vehicle use amongst project staff, regular review of vehicle logs, monitoring fuel and other resource usage, regular vehicles maintenance and servicing and oversight of drivers as well as management of rented vehicles, when needed
• Coordinate travel for project staff and maintain travel policy and related documentation and handle travels arrangements for local and international guests including lodging and meal, planning local travel itinerary if required.
• Provide logistical and administrative support in organizing workshops, meetings, exchange visits, etc.
• Manage office administration including inventory, making timely arrangement to maintain internet faults, electricity, office building, furniture, and equipment in all the project facilities, and other tasks
• Handle customs clearance, Winrock business registration, tax clearance, Ministry of Labor quarterly labor reports, and tax exemption processes if needed.
• Maintain files related to administrative, logistical activities and transactions, and that they are in accordance with Winrock and USAID policies,
• Assess and organize logistics in terms of transport requirements, receipt, handling, storage and distribution of supplies and establish proper warehousing and recording systems.
• Assist with the recruitment, onboarding, and other HR process, maintain HR records in accordance with the labor law and Winrock International Policies and Procedures
• Coordinate and maintain office leases and other related contracts including cleaning and security services
• Oversee cleaning and security activities and maintain conducive work environment

POSITION QUALIFICATIONS:

• Education:
  • S. or equivalent university degree in administration, human resources or related field
• Experience:
  • At least 3 years of experience in administration, HR, office management, and/or logistics, preferably in an NGO setting
  • Knowledge of USAID procurement preferred
  • Experience coordinating travel and other logistics
  • Excellent computer software skills in MS Excel and Word
• Language:
  • Excellent communication skills, both oral and written with fluency in English required

SALARY:

The annual salary will be commensurate with qualifications and experience.

This position is not eligible for expatriate benefits and follows a Liberia salary scale.

Winrock is an equal opportunity employer. We are committed to providing equal employment opportunity for all people and value diversity and inclusiveness. Winrock recruits, employs, trains, promotes and compensates regardless of race, color, religion, sex, gender, gender identity, gender expression, sexual orientation, national origin, ancestry, citizenship, age, physical or mental disability, medical condition, family care status, or any other basis protected by law.

At Winrock we have a clear mission: Empower the disadvantaged, increase economic opportunity and sustain natural resources through unwavering dedication to accountability, equity, innovation, integrity and transformation.

Winrock knows that its success comes from the hard work and steadfast dedication of its diverse workforce. Winrock remains committed to maintaining diversity, inclusion and equity across the entire organization.