Office Manager (Part Time)

Out-of-Home (OOH) is the fastest growing channel in advertising. From billboards to retail media to urban panels, 98% of us see at least one OOH advertisement every week. It’s a part of life. As the pioneer in OOH technology, we build solutions that help brands find their audience in the right place at the right time, on digital signage networks around the corner, or around the world.

About us:

Vistar Media is the home of out-of-home (OOH). As a global ad tech company and the world's largest digital out-of-home (DOOH) advertising marketplace, we offer technology designed to make buying and selling OOH media easier. Our goal is simple: to help the world's marketers leverage OOH's unique ability to motivate and delight.

From strategic partnerships with major media owner networks to executing impactful campaigns with renowned global brands such as Nestlé, Porsche, Target, and Levi's, our team is filled with passionate, innovative, and collaborative problem solvers, engaging and entertaining consumers like you in the real world. Find your home in out-of-home - find your people at Vistar.

About the role:

We are looking for a proactive and organized Office Assistant to support our growing office in Toronto! If you are a self-starter with a positive attitude and a willingness to learn, we'd love to hear from you. Join our team and help us keep our office running smoothly!

Please note, this is a part time position based onsite in Toronto.

What you'll do:

• Be the face of Vistar, acting as gatekeeper and receptionist to the Toronto office (i.e., greet guests, notify the team of guest arrival, monitor the main phone line, and direct messages accordingly, field all deliveries and shipments.)
• Act as primary staff point-of-contact for office-related inquiries, including office access needs, conference room reservation conflicts, shipping requests, etc.
• Manage the ordering of all catering for office functions, meetings, and events, and the setup and clear down of such events.
• Coordinate with facilities management to ensure a comfortable, clean, and safe work environment.
• Manage office supply inventory and ordering.
• Oversee office tidiness and organization, including but not limited to restocking office supplies and snacks, storing excess equipment, conference room cleanliness, maintaining video conference system, etc.
• Responsible for providing set-up support and help for new hires, including arranging office furniture, equipment, supplies, ID cards, etc.
• In conjunction with Finance, record office purchases and expenses via expense management system.
• Assist People Ops leads with events that promote company culture and recognize milestone achievements, including happy hours and birthdays.
• Execute special projects as requested and assist in departmental tasks as needed.

What experience we're looking for:

• 1+ year of experience as an office manager or office assistant.
• Experience working in a fast-paced, dynamic environment
• Excellent communication, prioritization, time management, and organizational skills
• Attention to detail and problem-solving skills

Who you are:

• Proactive and driven, with a strong work ethic
• A problem solver with strong critical thinking skills
• Possessing excellent communication, collaboration, and interpersonal skills
• High accountability and self-awareness

What we offer:

• Flexible, fun start-up environment and culture
• Private Health Benefits (Dental included)
• RRSP contribution + matching
• An approachable and accessible C-Suite
• Unlimited PTO (after 2 weeks of PTO) and Summer Fridays
• Life Insurance, Short term & Long term disability
• Company-wide and team-specific entertainment budgets for both in-person and virtual team building
• Life Insurance, Short term & Long term disability
• Other voluntary plans

If you’re ambitious, highly driven, and interested in making an impact, Vistar is the place for you. Apply to join our team… we’ll see you out there.

Recruiting fraud is a serious issue facing jobseekers. Please be aware that Vistar Media would never require personal information (such as bank account information) during the interview process. Should an employee from Vistar Media reach out to you, that communication will come from an @vistarmedia.com email address. During a typical interview process, you will have several phone, video, and/or in-person interviews with multiple Vistar Media employees before a hiring decision is made. We do not require payment from applicants for training or other costs incurred, nor do we offer compensation before hiring.