Office Administration Manager

Job Title: Office Administration Manager
Years of Exp: 5+ years
Location: Redmond (The Eastside of King County) - Hybrid Working
Work Authorization: US Citizen or Permanent Resident
Duration: Contract to Hire (On Contract first 3 months with potential to convert to full time)

Harbinger is a global technology company that builds products and solutions transforming the way people work and learn. For 30+ years, we have been innovating for and with organizations that are in the people business – serving the Human Resources, eLearning, Digital Publishing, Education and High-tech sectors.

The Office Administrator role is a key pillar for Harbinger’s US operations, growth, and success. The role will give you opportunities to own and drive key activities involving business document management and employee communication and policies, assist in banking, payroll, and accounting workflows, and continuously improve Harbinger’s operational processes. Strong organizational, communication, interpersonal skills and creative problem-solving skills are essential for being successful in this role.

Responsibilities:
• Manage company facilities, including space planning/design, vendor contracts and relations, and office functions and services. Communication and coordination with office leasing company for any service requests.
• Business documents management – Maintain all office documents (physical and digital copies) – Accounts, taxes, legal, customer agreements and employee files, etc. Receive deliveries; sort and distribute incoming mail.
• General office management - Manage key office supplies - stationery, printer ink, water, and refreshments. Ensure general management of the office by overseeing operational efficiency, effective communications, and other strategic and tactical planning
• Assist in Payroll Administration – Collaborates with Harbinger’s Payroll Manager to update required payroll data and processing.
• Assist Account Manager – Provide supporting information employee, banking and customer invoice information required for monthly and yearly accounts processing.
• Banking Services – Manage banking services such as check deposits, wires, and ACH transfers for all Harbinger entities.
• Employee Communication - Communicate company policies, supporting documents and processes.

Requirements and Qualification:
• Bachelor’s Degree or equivalent (preferred).
• Work experience of 5+ years as an Office Manager.
• Proven administrative experience and organizational skills.
• Excellent written and verbal communication skills, interpersonal skills.
• Effective time-management skills and ability to multitask.
• Experience with banking, invoicing, and accounting processes.
• Hands-on experience with Microsoft Office 365 and other business productivity tools.
• Experience in managing budgets and expenses.
• Comfortable in-handling confidential information.

At this moment the company will not be able to reimburse relocation cost to candidates.