Office Manager

Company Overview

Farmers Business Network®* (*FBN®) is on a mission to power the prosperity of family farmers and rural communities around the world, transforming how the world farms with an integrated, technology-enabled agricultural platform.

We offer high ROI farm inputs, fintech and sustainability products and services powered by network data, and farm-tested insights from our global farmer community. Our platform helps FBN® members make confident decisions to ensure the economic viability of their farms, while also empowering them to be a part of the solution as the global community confronts its most pressing issues: providing food security for a growing population, transitioning to more sustainable agriculture, and responding to climate change.

We are a dynamic, innovative, and mission-driven AgTech company that offers competitive compensation and benefits as well as boundless career mobility. We are backed by top investors, including Fidelity, ADM, Google Ventures, Kleiner Perkins, DBL Partners, T Rowe Price and Temasek. We have been featured in these articles by the Wall Street Journal and Forbes, and were also named "One of the 50 Most Innovative Companies in the World" by Fast Company Magazine.

The FBN network has grown to cover more than 67 million acres of member farms in the U.S., Canada and Australia. Blending the best of Midwestern agricultural roots and Silicon Valley technology, the company has over 700 personnel and offices in San Carlos, CA, Chicago, IL, Sioux Falls, SD, a Canadian Headquarters in High River, Alberta and an Australian Headquarters in Perth.

Main Job Tasks and Responsibilities

Responsibilities will evolve as the needs of the office and pace of the business evolve. Today, they include, but are not limited to:

• Process in/outgoing mail and shipping packages
• Process office-related domestic & international courier shipments (shipping and receiving)
• Responsible for office-related purchases and expense tracking
• Assist with ordering business cards and new hire apparel
• Maintain office correspondence
• Interface with landlord, maintenance, janitorial staff, security company and other business contacts as needed
• Work with office vendors and from to time-to-time assist and/or lead on review of vendor contracts
• Review and approve office vendor invoices in A/P workflow
• Manage office keys and maintain fob/key listing
• Oversee adherence to office policies and procedures
• Participate with Facilities team with IWMS integration, launch and maintenance
• Assist with new employee onboarding activities
• Collaboration with IT to manage conference room and common area A/V setup/functionality
• Coordinate with IT department on all office networked equipment
• Maintain confidentiality of sensitive data, personnel records, and trade secrets
• Maintain a safe, secure, pleasant world-class work environment
• Manage all efforts to keep office organized and tidy, including storage organization
• Assist Facilities team with other FBN Facilities tasks
• Miscellaneous adhoc tasks and additional departmental support as needed

Responsibilities that are starting to and continuing to resume upon more return to office:

• Maintain and stock all office supplies including food/drinks
• Coordinate in-house catering for meetings, office events, etc
• Plan and execute office events, including employee morale and community events
• Assist with new hire orientation and welcoming
• Assists with greeting visitors and providing tours of the office to various guests as needed
• Leads and maintains weather drills and emergency action plans for the office
• Manage office calendars
• Manage office seating and conference room scheduling

MINIMUM REQUIREMENTS

• Strong attention to detail / organizational skills; does not allow things to ‘fall through the cracks’
• Excellent relationship building and communication skills: written, oral, and interpersonal
• Thrives in a fast-paced environment while embracing a ‘can-do’ attitude
• Flexible and able to manage competing priorities while working collaboratively
• Experience with Google Suite and Macintosh products helpful, but not required
• Ability to work with persons of diverse backgrounds, styles, and interests FBN is proud to be an equal opportunity employer that is committed to diversity and inclusion in the workplace. We do not discriminate in hiring or any employment decision based on race, color, religion, national origin, age, sex (including pregnancy, childbirth, or related medical conditions), marital status, ancestry, physical or mental disability, genetic information, veteran status, gender identity or expression, sexual orientation, or other applicable legally protected characteristic. FBN considers qualified applicants with criminal histories, consistent with applicable federal, state and local law. ******We participate in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program here.****** FBN is also committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in our job application procedures. If you need assistance or an accommodation due to a disability, please fill out this form.