Scheduling & Administrative Manager

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TITLE: Scheduling & Administrative Manager
REPORTS TO: General Manager, Assistant General Manager
COMPANY: Color Factory

WHO YOU ARE
A highly reliable and organized team leader who is dedicated to upholding structure and consistency within the scheduling and administrative needs of the business to ensure a positive guest and staff experience.

WHAT YOU’LL DO

• Work closely with Upper Management to ensure adequate staffing coverage is maintained by creating, execuinge, and managing the onsite team’s schedule.
• Identify areas of improvement and collaborate with Upper Management and Corporate teams to implement changes for scheduling and staffing needs.
• Uphold company time and attendance policies and remain current on all other staffing policies, procedures and best practices.
• Adequately utilize and have a detailed understanding of the scheduling and administrative software, including updates within the system.
• Ensure internal zone charts and communication logs (utilized to track coaching, disciplinary action, and development) are organized and up to date.
• Correspond with candidates to schedule interviews, and provide confirmed interview times and candidates to Upper Management.
• Provide scheduling and hiring statistics and insights, as well as assistance with payroll procedures to ensure we are adhering to the guidelines set by both company and law.
• Act as a support for the leaders on the floor and step in when coverage is needed.
• Handle all administrative tasks as assigned and in a timely manner.

QUALIFICATIONS

• 2-3 years of relevant leadership experience in a demanding, high-volume environment with a large team.
• Experience creating schedules for large teams.
• Must be inclusive and discerning.
• Must be detail oriented with outstanding organizational and time management skills.
• Must have strong assessment, decision-making, written and verbal communication skills to be able to effectively speak to employees.
• Must be an effective multitasker with strong communication and interpersonal skills.
• Must have experience in mediation and effective conflict resolution.
• Ability to maintain a high level of professionalism and confidentiality.
• Must be able to lift/carry 50+ lbs.
• Must have open availability (including holidays and weekends).

WHO WE ARE
Within each Color Factory location, visitors are invited to experience the joy of color through interactive installations, immersive rooms, and carefully curated moments. Color Factory collaborates with artists, art institutions, nonprofits, and brand partners to tell compelling stories that make life just a little more joyful. Above all, Color Factory seeks to make art accessible for more people.

BENEFITS + PERKS

• Medical, dental, and vision insurance
• Paid Safe & Sick Leave and Parental Leave
• Paid Time Off
• Complimentary tickets
• Shop discounts and Friends & Family discounts

EQUAL EMPLOYMENT OPPORTUNITY
We are an Equal Employment Opportunity (“EEO”) Employer. It has been and will continue to be a fundamental policy of Color factory not to discriminate on the basis of race, color, creed, religion, gender, gender identity, pregnancy, marital status, partnership status, domestic violence victim status, sexual orientation, age, national origin, alienage or citizenship status, veteran or military status, disability, medical condition, genetic information, caregiver status, unemployment status or any other characteristic prohibited by federal, state and/or local laws. This policy applies to all aspects of employment, including hiring, promotion, demotion, compensation, training, working conditions, transfer, job assignment, benefits, layoff, and termination.