Executive Assistant

Executive Assistant (Contract) – Foundation Capital, Palo Alto, CA (Remote)

$15-20 per hour, depending on experience

Foundation Capital, a well-established Venture Capital firm based in Palo Alto, California, is seeking a Virtual Executive Assistant for a contract role. We’re looking for someone to help with calendar management, travel arrangements, and expense reporting for a busy executive and one very light associate who will mirror a lot of the same calendaring. If you enjoy organizing schedules and coordinating travel, this could be a great opportunity for you.

What You’ll Do:

• ☑️ Scheduling: Help manage a busy executive’s calendar, ensuring meetings are scheduled, and any changes are handled quickly.
• ☑️ Travel Planning: Arrange travel both in the U.S. and internationally. This includes booking flights, hotels, and transportation.
• ☑️ Expense Reporting: Assist with submitting expense reports and making sure everything is accurate and timely.

What We’re Looking For:

• ✈️ Some experience in heavy scheduling, US and international travel planning, and expense reporting.
• 💻 Comfort working with Microsoft Outlook 365 for email and calendar management.
• 🌟 A strong attention to detail and the ability to stay organized.
• 🕗 Availability to work within the Pacific Time Zone, with a flexible 24/7 mindset. Regular hours are Monday to Friday, 9 am – 5 pm PT, but we require all admins to be responsive for urgent situations outside of these hours.
• 📑 Good communication skills and a positive, can-do attitude!

This is a flexible contract role, with the potential for 40-50 hours per week and the opportunity to grow into a long-term position. If you’re excited about supporting a dynamic team and growing in your role, we’d love to hear from you!

No need to have a US work permission since this position is fully remote.